Executive Administrative Assistant

Join Moh Kok Heng & Associates as an Executive Administrative Assistant in the vibrant heart of Bali. This is a unique opportunity to support high-level executives in a dynamic, international environment while enjoying the island's renowned work-life balance. You will be the backbone of our operations, ensuring seamless coordination between our executives and the rest of the team. In this role, you'll use tools like Microsoft Office Suite, Google Workspace, and Zoom to manage schedules, organize meetings, and handle administrative tasks with precision. Our team thrives in a fast-paced setting, and we're looking for someone who can keep up with the demands while maintaining a high level of professionalism.

At Moh Kok Heng & Associates, we pride ourselves on fostering a culture of innovation and collaboration. Located in the heart of Canggu, Bali, our office is a hub of creativity and professionalism. This role is perfect for someone who wants to make a difference in a supportive and growth-oriented environment. With a competitive salary and a range of benefits, this position offers the ideal blend of professional challenge and lifestyle perks.

📋 Tanggung Jawab Pekerjaan

• Manage the executive's calendar and schedule appointments, ensuring high-level meetings run smoothly.
• Handle travel arrangements, including booking flights, hotels, and transportation for both domestic and international trips.
• Prepare and distribute meeting agendas, minutes, and follow-up materials using Microsoft Office Suite and Google Workspace.
• Oversee office operations, including managing supplies, coordinating with vendors, and maintaining office equipment.
• Assist with event planning and coordination, ensuring all logistics are in place for corporate events and meetings.
• Provide administrative support for legal and financial documents, ensuring accuracy and compliance.
• Use Zoom and other video conferencing tools to facilitate virtual meetings and ensure all participants are prepared.
• Maintain confidentiality and handle sensitive information with the highest level of discretion.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administrative Science, or a related field.
• Minimum of 3 years of experience in an executive administrative assistant role or a similar position.
• Proficient in using Microsoft Office Suite, Google Workspace, and Zoom for professional communication and project management.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Excellent interpersonal and communication skills, with the ability to work effectively with high-level executives.
• Familiarity with legal and financial documentation processes is a plus.
• Ability to work in a fast-paced, dynamic environment with a high level of professionalism.
• Fluency in English is required; knowledge of Bahasa Indonesia is a plus.

🛠️ Keahlian

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